Administration Assistant

MAIN PURPOSE OF JOB:

To carry out general administrative duties in support of the Deepwater Technical Services (DTS) Base Supervisors Angola.

PRINCIPAL DUTIES, RESPONSIBILITIES AND ACCOUNTABILITIES:

Provide assistance to the DTS Service Line with the following;
Arranging crew change flights;
Bids and proposals: setting up bid numbers, creating quotes, tracking bids and processing paperwork;
Training: booking training courses, updating training matrix and logging all certificates/credits on LMS (Learning Management System);
Core process champion: work on improving the training process further;
Logging correspondence in PDM (Project Data Manager);
Keeping records and files in hard and electronic copy up-to-date;
Photocopying;
Producing and compiling CDs;
Electronically archiving email correspondence;
T&L (Time & Labour) Administrator: helping personnel with any problems that may occur and working alongside the T&L group to clear exceptions. Completing timesheets for personnel with little or no network access;
Completing paperwork for equipment movements and logging all in TPM (Tool Pool Manager).
General

Assist with any other duties as and when required;
Undertake specific projects as instructed by management.
Safety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
Other

Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems;
Perform assigned tasks with due diligence;
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
QUALIFICATIONS & TRAINING:

Standard grade passes at level 3 or above, or equivalent qualifications, including English (E);
Secretarial/Business Studies qualification (P).

QUALIFICATIONS & TRAINING:

Standard grade passes at level 3 or above, or equivalent qualifications, including English (E);
Secretarial/Business Studies qualification (P).
EXPERIENCE:

WORK

Ability to work using own initiative ( Essential );
Minimum of 1 year’s previous administration experience, either in an office or travel related work environment (Essential).
SOFTWARE

Competent Computer Skills (Essential);
MS Word (Essential);
MS Excel (Essential);
MS Power Point (Preferred);
Google Mail (Preferred);
PDM (Project Data Manager) (Preferred).

To apply use this link: http://www.careersinafrica.com/role/administration-assistant-angola/