Personal Assistant to GM / Assistente Executiva do DG

• Prepare and edit correspondence, communications, presentations and other requested documents.

• Ensure GM receives timely and accurate reporting. 

• Provide refined calendar management to GM: Manage and maintain schedule up to date, coordinate and arrange meetings, events, appointments and travels. Further, prioritize inquiries and requests while troubleshooting conflicts with little guidance to ensure smooth day-to-day engagements.

• Design and maintain an updated database of all documents through a proper filing system and secure information through regular backups.

• Conduct research on specific topics when needed. 

• Collect and analyze data to prepare reports and documents using the corporate formats where required. 

• Coordinate with Finance on the full set up of the monthly and quarterly reviews. 

• Record, transcribe and distribute minutes of meetings.

• Manage incoming calls by monitoring, screening, responding and distributing the calls. Also, receive and interact with external visitors.

• Liaise with internal staff at all levels.

 KNOWLEDGE, CORE COMPETENCIES & PERSONAL TRAITS:

• organizational and planning skills

• communication skills

• information gathering and monitoring skills

• problem analysis and problem solving skills

• initiative

• confidentiality

• team player

• attention to detail and accuracy

• adaptability

EDUCATION: Bachelor Degree 

LANGUAGE: Portuguese, English

EXPERIENCE: At least 3 years on similar position