Office Administrator

Objective

This is position is administrative in nature, involving a variety of clerical, reception, and office support functions.

CORE FUNCTIONS:

Administration & Co-ordination

•      General administration and filing

•      Arrange collection and follow up on delivery courier and postage

•      Stamp and check payslips and arrange postage monthly

•      Arrange staff functions and year end functions

•      Hostess to clients visiting the office

•      Assist with general adhoc administration duties as and when required

Procurement & financial Assistance

•      As directed by the Country Manager or Regional Executive Manager or Administration Co-ordinator assist with procurement or financial matters

•      Run monthly vendors recon

•      Control Other income accounts

•      Run daily petty cash and submit reconciliation to admin coordinator

•      Run daily bank transactions and submit reconciliation to admin coordinator

Logistics & Travel

•      As directed by the Country Manager or Regional Executive Manager or Administration Co-ordinator assist with logistics or travel matters

•      Successfully complete in-house assessment of literacy & numeracy

•      Good computer literacy skills

•      Must be able to accurately type and efficiently use various software applications

•      Good communication skills (written and oral)

•      Ability to prioritise and multi-task

•      Good general administration skills

•      Deadline driven

•      Thrives in a fast pasted environment that requires a high degree of flexibility whilst retaining good business practice and confidentiality

•      Good presentation skills