Archivist / Warehouse and Logistics Supervisor

1. SAFETY & GENERAL
   a. Check fire extinguishers are serviced regularly –
   b. Ensure Pest control is done at regular intervals –
   c. Ensure warehouse is free of leaks
   d. Ensure warehouse racking is safe and free of any safety concerns
   e. Ensure warehouse cleanliness

2. MANAGE RECEIVING / DISPATCH
   a. Get delivery / collection notes for the next day from Reception by no later than 15h00 each day.
   b. When vehicles arrive at day-end, arrange to have the boxes / files off-loaded and immediately scanned into either New Box Holding Bays, or Re-Integration Holding Bays.
   c. Check that the number of boxes / files noted on each delivery and collection note, matches the actual files / boxes received and/ or delivered. If not, correct the delivery and collection notes manually to reflect the actual totals transported.
   d. Hand corrected delivery and collection notes to Reception for filing / reporting and invoicing purposes
   e. If the vehicles arrive back at the warehouse early enough, start loading the next day’s deliveries according to the collection and delivery notes provided by Reception
   f. Ensure Drivers are on the road as early as possible, to maximize delivery / collection capacity per vehicle per day
   g. Always plan routes to minimize use of fuel, wear on vehicles and time

3. DRIVERS / PACKING TEAMS AND VEHICLES
   a. Ensure drivers and packing teams are always presentable
   b. Ensure drivers keep their vehicles clean and tidy
   c. Ensure all vehicles have a small fire extinguisher
   d. Ensure all vehicles have trolleys to enable proper box handling
   e. Ensure drivers and packing teams complete all daily documentation correctly
   f. Encourage drivers to alert us should anything need to be done on the vehicle i.e. upcoming services or blown light bulbs etc.
   g. Encourage drivers to mention any problem customers or consignments so that we may act in time
   h. Make sure drivers pay any fines they may receive, and address driving style, should any complaints come in.
   i. Ensure each vehicle has Accident Insurance Forms and that the driver knows what to do in the event of an accident.

4. DESTRUCTION
   a. Monitor volumes due for destruction and arrange trucks to deliver destruction at regular intervals
   b. Keep waste paper area tidy
   c. Retain second hand boxes – Stock controller to take stock and manage usage
   d. Keep destruction boxes in a designated area
   e. Boxes and content to be verified before destruction takes place

5. WAREHOUSE MAINTENANCE
   a. Check racking is in good condition and report any problems / safety hazards
   b. Check Headlights have batteries at all times
   c. Check warehouse is always kept clean and neat (housekeeping)
   d. Make sure box positioning and display is always correct (never stack boxes higher than 4-5 etc.)
   e. Ensure Forklift is in good condition and always fueled and available to work
   f. Ensure trolley-jacks do not hit the bottom racking beams as this will cause weakness and eventually collapse the racking

6. REGULAR BOX AUDITS
   a. Do regular box audits to confirm that boxes have been captured, and that boxes are in the correct locations. Check at least 5 boxes per day – if not, rescan the entire bay and see if things balance then
   b. When getting a pallet back from the Data Capturers, reconcile the captured information on the system with the number of boxes located from the pallet
   c. Any discrepancies must be brought to the Operations Manager’s attention for investigation and correction.

Drivers Licence
Previous Working Experience
Strong Organisational Skills
Strong Administrative Skills
Attention to detail
Be able to work independently
English and Portuguese speaking