Personal Assistant to General Manager

Responsible for providing assistance to the General Manager, including but not limited to general office management, meetings coordination, calendar management, etc.

·         Prepare and edit correspondence, communications, presentations and other requested documents.

·         Ensure GM receives timely and accurate reporting.

·         Provide refined calendar management to GM: Manage and maintain schedule up to date, coordinate and arrange meetings, events, appointments and travels. Further, prioritize inquiries and requests while troubleshooting conflicts with little guidance to ensure smooth day-to-day engagements.

·         Design and maintain an updated database of all documents through a proper filing system and secure information through regular backups.

·         Conduct research on specific topics when needed.

·         Collect and analyze data to prepare reports and documents using the corporate formats where required.

·         Coordinate with Finance on the full set up of the monthly and quarterly reviews.

·         Record, transcribe and distribute minutes of meetings.

·         Manage incoming calls by monitoring, screening, responding and distributing the calls. Also, receive and interact with external visitors.

·         Liaise with internal staff at all levels.

·        organizational and planning skills

·        communication skills

·         information gathering and monitoring skills

·         problem analysis and problem solving skills

·         initiative

·         confidentiality

·         team player

·         attention to detail and accuracy

·         adaptability