Procurement Analyst

Role Purpose
The Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement; compliance with UNOPS procurement rules and regulations; appropriate risk management; and obtaining the best value for money. The incumbent analyzes and interprets relevant rules and regulations and provides solutions to a wide range of issues related to procurement within UNOPS. By adhering to the highest degrees of personal and professional ethics, the Procurement Officer maintains a collaborative, quality-driven, client-focused and results-oriented approach to their procurement role.

Functions / Key Results Expected
1 Procurement Operations

Execute procurement activities in line with UNOPS rules, regulations, policies and strategies.
Ensure proper design and functioning of a client-oriented procurement management system while implementing approved internal controls.
Work with project managers to review their procurement plans and design appropriate procurement strategies, incorporating relevant sustainability considerations.
Implement or support the different steps of the procurement process, including pre-purchasing, strategy and planning, requirements definition, sourcing, purchasing, solicitation, management of submissions, evaluation, review and award, post-purchasing, contract finalization and issuance, logistics, and contract management.
2 Procurement Process Management

Prepare procurement plans on time and as expected.
Monitor implementation of procurement plans for alignment with project timelines and strategic objectives.
Review and validate requirements to ensure clarity, completeness and suitability from a procurement standpoint.
Follow guidelines for embedding sustainability across the procurement process.
Coordinate the end-to-end solicitation process, including Requests for Quote (RFQs), Invitations to Bid (ITBs), and Requests for Proposal (RFPs) in line with UNOPS policies.
Coordinate the receipt and evaluation of quotations, bids and proposals.
Participate in the negotiation of conditions of contracts in full compliance with UNOPS rules and regulations.
Prepare submissions to the Contract and Property Committees (CPCs)
Enter and update supplier information in the UNOPS ERP system - oneUNOPS (oU).
Monitor contractor performance and certification of completed work for compliance with contractual terms and payment.
Provide advice, remedial action, or solutions to project managers on procurement issues.
Draft Long Term Agreements (LTAs) and/or service or works contracts and other instruments when necessary, and create purchase orders (POs) in the ERP system.
3 Use of E-Procurement Tools

Utilize the e-sourcing module in line with goals and standards set by the Procurement Group.

Skills
Contract Management, Market Analysis, Procurement, Regulations, Risk Management.

Education Requirements
Required

Bachelor’s degree (or equivalent) in any discipline or related fields with 2 years of relevant experience OR
Master’s degree (or equivalent) in any discipline of the above or related fields with 0 years of relevant experience is required
Desired

A globally or nationally recognized professional certificate or membership (e.g. CIPS) is desired.
Experience Requirements
Required

Relevant experience is work in advising on and implementing policies and procedures to deliver a range of complex procurement programmes and strategies within international/ multi-national organizations, or related areas.
Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
Desired

Experience of working in multicultural environments or UN system organizations in a developing country is desired.
Language Requirements

Required:

French, Fluent.

Desirable:

English, Intermediate.

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options.